Reports To: CEO & Founder

Role Overview

The Personal Assistant will provide comprehensive administrative and operational support to the CEO & Founder. This role demands exceptional organizational skills, the ability to manage complex schedules across different organizations, and a proactive approach to task management and communication.

Key Responsibilities

Executive Support & Calendar Management

1. Manage and optimize a complex, multi-organizational calendar using Outlook Calendar.
2. Schedule meetings, resolve conflicts, and ensure the executive's time is allocated efficiently.
3. Prepare daily summary reports, including a Morning Plan detailing today's schedule, pending tasks, and follow-ups, and an Evening Review summarizing completed items and previewing the next day.

Email & Communication Management

1. Monitor, organize, and manage business emails via Outlook, ensuring timely responses to critical communications.
2. Draft, review, and send emails on behalf of the executive, maintaining a professional and appropriate tone.
3. Manage personal emails via Gmail when explicitly requested.

Task Assignment & Tracking

1. Assign tasks to team members, capturing clear descriptions, assignees, due dates, and priorities.
2. Track task progress and follow up on pending or overdue items proactively.
3. Maintain an organized task database to ensure nothing falls through the cracks.

Requirements & Qualifications

1. Proven experience as a Personal Assistant, Executive Assistant, or in a similar administrative role supporting C-level executives.
2. Exceptional proficiency in Microsoft Outlook (Email and Calendar) and Google Workspace (Drive, Contacts, Gmail).
3. Strong organizational and time-management skills, with the ability to handle multiple tasks and prioritize effectively across different business contexts.
4. Excellent written and verbal communication skills in both English and Arabic.
5. Experience in task tracking and follow-up, ensuring team accountability.
6. Ability to conduct research and draft professional articles or summaries.
7. High level of discretion and confidentiality when handling sensitive business and personal information.
8. Familiarity with the IT, Software Development, or Systems Integration industries is a strong plus.
9. Proactive problem-solver who anticipates the executive's needs and acts independently.

Benefits

1. Social & medical insurance
2. Paid annual leave
3. Training and professional development
4. Supportive and collaborative environment